Last Modified: November 5, 2021
Digitize Legal Inc. (“Digitize Legal”) is committed to the protection of your Personal Information. This refers to information about you that can be used to contact or identify you, information that you input on our Website or through our Services (each as defined in the Digitize Legal Terms of Service), and information on your use of and activities at our Website that may be connected with you (“Personal Information”). This privacy policy applies to all products, services, and Websites offered by Digitize Legal and tells you how we collect, use, disclose, and protect your Personal Information.
BY ACCESSING OR USING OUR WEBSITE OR SERVICES, OR SUBMITTING INFORMATION IN CONNECTION WITH YOUR USE OF OUR WEBSITE OR SERVICES, YOU ACKNOWLEDGE AND AGREE THAT YOU HAVE READ THIS PRIVACY POLICY.
1. INFORMATION WE COLLECT
App / Client Portal Data: We may store data about and collected by apps or client portals.
Contact data: We may store names, emails, phone numbers, and similar types of data that you submit to us through contact forms or online tickets or via email or mail.
Usage information: We may collect usage information about you whenever you interact with our websites and services. This includes which webpages you visit, what you click on, when you perform those actions, what language preference you have, what you buy and so on.
Information from Cookies: We may use first-party and third-party cookies as described in our Cookies Policy below.
Information from third parties and integration partners: We may collect your Personal Information from third parties where, for example, you give permission to those third parties to share your information with us or where you have made that information publicly available online.
Billing information: If you make a payment to Digitize Legal or via an app, portal, or other services, we may collect billing details like your name, email address, and financial information depending on the third-party payment processor being utilized.
Account information: You need an account before you can use some Digitize Legal services. Please do not disclose your account password to unauthorized people. When you register for an account, we collect your username and email address.
2. HOW WE USE COLLECTED INFORMATION
We process personal data about you in order to fulfill our contractual responsibility to deliver Services and perform the Websites and to pursue our legitimate interests of improving the Services and Websites. We have practices to help ensure that we limit these uses so that your privacy is respected and only the information related to achieving these legitimate aims is used.
Digitize Legal takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of any Personal Information.
App / Client Portal Data: We may store data about and collected by apps or client portals in order to render that data to Users and perform the service (for example, assemble documents like PDFs or Word documents with the user-provided data).
Information from Cookies: We may use first-party and third-party cookies as described in our Cookies Policy below.
Device and browser data: We use device data (including IP address) both to troubleshoot problems with our service and to make improvements to it.
Third parties and integrations: We collect and use information from third parties and integration partners, where applicable to make the Services and client portals available to you as a user.
Manage internal services: To manage our services we will also internally use your information and data to enforce our agreements where applicable, to prevent potentially illegal activities, and to screen for and prevent undesirable or abusive activity.
Legal uses: To respond to legal requests or prevent fraud, we may need to use and disclose information or data we hold about you. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
B. Website Visitors
Information from Cookies: We may use first-party and third-party cookies as described in our Cookies Policy below.
How you use our services: We use information about how you use our services to improve our services for you and all users. For example, we may collect information about what webpages you visited so we understand what services are the most useful.
Manage internal services: To manage our services we will also internally use your information and data to enforce our agreements where applicable, to prevent potentially illegal activities, and to screen for and prevent undesirable or abusive activity.
Legal uses: To respond to legal requests or prevent fraud, we may need to use and disclose information or data we hold about you. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
C. Prohibition on Selling Data (California Privacy Notice)
Digitize Legal does not sell (nor have we ever sold) the data we process.
3. INFORMATION YOU SHARE
Some of our Services let you share information with others (i.e., shareable links for customized web-based applications). These links are accessible by anyone with the correct link. It is your responsibility as the User to only allow access to trusted sources.
4. INFORMATION WE SHARE
We do not share your information or data with third parties outside Digitize Legal except in limited circumstances.
To provide certain aspects of our services, we rely on integrations or technology services offered by third parties. We enter into agreements with these third parties to ensure they meet standards for confidentiality, privacy, and security. For example, we rely on third-party services to: send transactional emails; send marketing emails (e.g. our newsletter); store data; track engagement on our website; facilitate real-time customer support chat; and process payments.
We may have to share information or data in order to: meet any applicable law, regulation, legal process or enforceable governmental request; enforce applicable policies, including investigation of potential violations; detect, prevent, or otherwise address fraud, security or technical issues; protect against harm to the rights, property or safety of our users, the public or to Digitize Legal and/or as required or permitted by law; and facilitate a sale, merger or change in control of all or any part of our company or business or in preparation for any of these events.
If Digitize Legal enters into a merger, acquisition or sale of all or a portion of its assets or business, your Personal Information may be one of the transferred assets. Should such a sale or transfer occur, Digitize Legal will require the buyer to treat your Personal Information in a manner that is consistent with this Privacy Policy.
5. COOKIES POLICY
We use first- and third-party cookies and similar technologies on our websites. A cookie is a piece of data stored on a user’s device containing information about the user’s visit. Cookies come in various types for different purposes but they mainly allow Digitize Legal to track and target the interests of Users. You can disable or remove any cookies stored on your device, but these may stop our Services from functioning properly.
You can visit the Networking Advertising Initiative at www.networkadvertising.org/managing/opt_out.asp or the Digital Advertising Alliance at http://aboutads.info/choices for information on cookies and removing them from your device.
All changes will be recorded in this Privacy Policy and according to the “Last Modified” date.
6. MARKETING
You can opt-out of or unsubscribe from direct marketing in all direct marketing emails. To unsubscribe, send an email to privacy@digitize.legal with the subject line UNSUBSCRIBE.
7. YOUR RIGHTS
If you have created a portal account with us, you can view, edit, and delete some of your data directly in your account, or you can contact us to exercise your rights. Specifically:
If you have provided us with payment information, you can view, edit, and delete your billing details.
You can use the unsubscribe link in our newsletter emails to opt out of their receipt at any time or you can send an email to privacy@digitize.legal with the subject line UNSUBSCRIBE.
If you have an account with us, you can delete your account and exercise your right to be forgotten by contacting us at privacy@digitize.legal.
In accordance with applicable privacy law, users of the Website and Services may have the following rights in respect to Personal Information that we hold:
Rights of access and portability: The right to access and receive a copy of the Personal Information we hold about you and to check that we are lawfully processing it.
Right to correction: The right to correct of your Personal Information that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
Right to erasure: The right to obtain the deletion of your Personal Information without undue delay in certain circumstances, such as where the Personal Information is no longer necessary in relation to the purposes for which it was collected or processed.
Right to restriction: The right to ask us to suspend the processing of your Personal Information in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Right to object: The right to object, on grounds relating to your particular situation, to the processing of your Personal Information, and to object to the processing of your Personal Information for direct marketing purposes, to the extent it is related to such direct marketing.
You will not have to pay a fee to access your Personal Information (or to exercise any of the other rights listed above), and we do not discriminate based on whether you choose to exercise your choice and rights. We will not, based on your exercise of rights, deny our Services to you, charge you different rates, provide a different level or quality of Services to you, or suggest that you may receive such different treatment. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, we may refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Information (or to exercise any of your other rights).
This is a security measure to ensure that Personal Information is not disclosed to any person who has no right to receive it. As part of the verification process, we match the information submitted as part of your request against information stored by Digitize Legal. In some instances, we will require additional information to verify your request. If an authorized third party makes a data subject request on your behalf, we will require sufficient written proof that you have designated them as your authorized agent. We try to respond to all legitimate requests within 30 days. Occasionally it may take us longer than 30 days if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
You may also have the right to lodge a complaint with a data protection authority if you consider that the processing of your Personal Information infringes applicable law. We will investigate and attempt to resolve complaints and disputes and will make every reasonable effort to honor your wish to exercise your rights as quickly as possible and, in any event, within the timescales provided by data protection laws.
8. DATA RETENTION
If you have an account with Digitize Legal, we do not delete the data in your account that you choose to store. You must make the decision to delete your data and account. You can email support@digitize.legal with any data deletion requests.
9. SAFETY OF MINORS
The websites and services are not intended for and may not be used by minors. “Minors” are individuals under the age of 18. Digitize Legal does not knowingly collect personal data from minors or let them create accounts and reserve the right to delete data we reasonably believe is the personal data of minors without notice. If you believe our Services have been used to collect the personal data of a minor, please contact us at support@digitize.legal.
10. PRIVACY POLICY UPDATES
We may make changes to this Privacy Policy from time to time. In circumstances where a change will materially change the way in which we collect or use your Personal Information or data, we will send a notice of this change to all of our account holders.
11. WE DO NOT CONTROL THIRD-PARTY WEBSITES
Links to or Integrations with Third-Party Websites: Our Website and Services may contain links and provide integrations to other websites. We do not operate or control these websites, and your usage of these links and integrations is your choice and is subject to the policies and terms of those websites.
12. TRANSFERS OF PERSONAL INFORMATION OUTSIDE THE EUROPEAN UNION
For residents of the United Kingdom or the European Union, your Personal Information may be transferred and stored in countries outside the United Kingdom and the European Union. Those countries have different standards of data protection. Digitize Legal will take appropriate steps to ensure that transfers of Personal Information are in accordance with applicable law and carefully managed to protect your privacy rights and interests.
13. CONTACTING US ABOUT YOUR RIGHTS
If you've communicated with Digitize Legal via email or other channels not listed, and you want to exercise your rights, contact us at privacy@digitize.legal. We may ask you to verify your identity and for info about the communications you received so we can complete your request.
If you wish to exercise one of these rights and want more information on how to do so, please contact us at privacy@digitize.legal. Upon request and if applicable, we will provide you with information about whether we hold any of your Personal Information. We will respond to your request within 30 days.